Your annual
report, reviewed
all in one place.
Design, editorial and typesetting for the fund’s annual report. Chair, CFO, counsel and auditor comment on the same page, on the same version, until sign-off.
Executive summary
@Tomas K. distributions should reconcile to the audited figure. See statements, p.14.
@Swanmakers forward-looking sentence needs the disclaimer.
@Swanmakers MOIC reads 1.34x in the overview and 1.3x in the letter. One figure, please.
Six owners. Six workflows. Separate documents and diverse data sets.
The chair writes the statement. Finance owns the figures. Counsel reads every disclosure, and the auditor signs last. Each reviews on their own schedule, in their own tool.
Feedback arrives as a marked-up PDF, an email thread and a call at eleven. Version nine contradicts version eight. Nobody is certain which one is current.
Chair
The statement. The narrative the LP reads first.
CFO and finance
Financial statements, capital account, the reconciled figure.
Investor relations
Portfolio schedule, performance commentary.
Counsel
Disclosures, forward-looking language, the notes.
Auditor
The opinion. Nothing moves after it is signed.
Board
Sign-off.
The Process
The annual report is the most operationally complex document a fund produces. Every section has a different owner, and every owner reviews on a different day, in a different tool.
We’ve designed a robust and repeatable process that has helped us to deliver 100+ reports, covering thousands of pages of content. See a breakdown of the process, below.
Pick your preferred data source
The report’s custom grid, type and sections, set once for the fund
Figures, schedules and draft text read from source with our automated workflow
Comments pinned to the page, sign-off by section
Production-grade digital document for instant delivery
Everyone reads the same page.
One address
The report lives at a single address for the whole reporting phase. Every version is kept. Only the current revision remains open for comment, with full history of past comments.
Comments pinned to the page
A reviewer highlights a sentence or points out a number, not at “page 14, third paragraph” in a long email. The review thread sits beside the document.
Sign-off on the record
Each section is approved by the decision-maker. The approval trail is the audit trail.
We set every word and review every change
Senior operators prepare every round. No junior team, no hand-off to a third party, no drift between what you review and what we deliver.
The long form that lands on the LP’s desk.
The LP letter
The covering letter, set in the same design as the rest of the report.
The annual report
Digital or print. GM’s statement, the year in review, portfolio overview, financial statements.
The AGM book
Annual reports can be converted to annual meeting documents, drawn from the same source and formatted to facilitate the meeting. Presentation decks and event materials can be produced to match.
Paced to the reporting period.
Institutional LPs expect audited annual statements within 120 days of fiscal year-end. The review room is open from the day the books close until the day the report ships. Quarterly reports can be delivered within 30 days, from first spreadsheet to finished report.
Annual Report 90 days
- Week 0
Year-end
The books close.
- Weeks 1–2
Structure
Contents, grid, brand.
- Weeks 3–8
Rounds
Draft figures set. Comments pinned, resolved, re-set. Versions kept.
- Weeks 9–12
Audit and sign-off
Audited figures reconciled. Each owner approves their section on the record.
- Day 90
Delivered
Print, digital edition and LP letter, inside the 120-day window.
Quarterly Reports 30 days each
- Day 0
Quarter-end
The books close.
- Days 1–5
Ingest
Figures and schedules read from source into the fund’s template.
- Days 6–24
Rounds
Comments pinned, resolved, re-set. Versions kept.
- Days 25–30
Sign-off
Each owner approves their section. Delivered by day 30.
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Q2
-
Q3
-
Q4
The 120-day window follows the ILPA reporting guidance, which recommends quarterly reports within 60 days of quarter-end and audited annual statements within 120 days of fiscal year-end.
Reserve the reporting window.
We take on a limited number of annual reports each year. Tell us your year-end and we will schedule you in.
Noted. A principal will reply within two working days.
or write to hello@swanmakers.com